International Land Measurement Standards (ILMS)

Part 3 ILMS Land Information Reporting Framework

3.1 Introduction

Please note that in all circumstances whereby a third-party verification and/or document(s) is relied on or referenced in the Land Information Reporting Framework, ILMS require that the date of creation and creator be explicitly referenced. If known, its original purpose should also be stated. The referencing of all third-party data is to enable future users to identify exactly what data was used and/or relied on to compile the current property assessment. If any changes have occurred since the date of such report(s), these too should be articulated where possible.

In circumstances, whereby data such as images, classifications or otherwise are acquired for the purpose of assessing the property as it currently exists, the ILMS require that the date of acquisition be stated within the Land Information Systems Reporting Framework.

3.2 Reporting Framework

This framework is a high-level summary sheet linked to the Land and Real Property Transaction Reporting Example Worksheet (Appendix C). The steps to complete this sheet are as follows.

  1. Complete the sub-components for which you have relevant information within the Example Worksheet. Enter the details, date of recording and highlight whether the information obtained is formal or informal, whether there is any documentary support and, if so, what form this takes.
  2. Complete any additional comments in relation to the sub-component, e.g. information based on verbal evidence.
  3. Review all the sub-components within each overall component, e.g. Land Tenure and if the majority of that information is undocumented then the ILMS status will be classed as informal.
  4. Review all the sub-components for how accurate/reliable the information is within that overall component and then use a traffic light system to report the risk status. This is a general indication of the possibility that information relied on within the framework may differ from an objective assessment, or may have questionable content or come from a source that is difficult to verify.

Examples of the types of risk assessment evaluated within the framework may include the following:

  • financial risk, e.g. exposure to costs/liability
    • title security
    • collapse of the transaction, i.e. it does not complete
    • prejudice the ability to raise a mortgage
    • risk of dispute.

(Green = least risk; yellow = medium risk; red = most risk.)

  1. Repeat this process (1 to 4) for each component.


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